Accounts Payable Specialist

Location: Culver City, CA
System: QuickBooks (Online or Desktop)

Position Summary

The Accounts Payable Specialist is responsible for full-cycle accounts payable functions, ensuring accurate, timely processing of invoices, expense reports, and vendor payments. This role requires strong attention to detail, excellent communication skills, and hands-on experience with QuickBooks in a fast-paced environment.

Key Responsibilities

• Process full-cycle accounts payable, including invoice intake, review, coding, approval, and payment in QuickBooks
• Match invoices to purchase orders and receiving documentation (2-way and 3-way matching)
• Verify accuracy of vendor invoices, GL coding, cost centers, and required approvals
• Manage weekly and bi-weekly payment runs (ACH, check, wire)
• Maintain vendor master files, including W-9 collection, banking information, and vendor setup in QuickBooks
• Reconcile vendor statements and research discrepancies or past-due balances
• Respond to internal and external vendor inquiries regarding payment status and account issues
• Assist with month-end close by preparing AP accruals and reconciling AP subledger to the general ledger
• Support annual audits by preparing AP schedules and providing supporting documentation
• Ensure compliance with company policies, internal controls, and accounting procedures
• Assist with 1099 preparation and reporting
• Collaborate with procurement, finance, and operations teams to ensure smooth invoice processing

Required Qualifications

• 3+ years of Accounts Payable experience, including full-cycle AP
• Strong working knowledge of QuickBooks (Online or Desktop)
• Experience processing high-volume invoices